Job Summary:

WHO ARE YOU?

Do you enjoy music? Do you excel at project coordination? Then youre in luck! We are looking for a highly motivated self-starter who embodies both a passion for music & culture and a love of the design space. Is this you? Read on

WHO ARE WE?

Insomniac produces some of the most innovative, immersive music festivals and events in the world. Enhanced by state-of-the-art lighting, pyrotechnics and sound design, large-scale art installations, theatrical performers and next generation special effects, our events captivate the senses and inspire a unique level of fan interaction. The quality of the Headliner experience is our top priority.

Insomniac produces 10,000 concerts, club nights and festivals for seven million attendees annually across the globe. Since its inception, Insomniac's events have taken place in 13 countries across five continents. The company's premiere annual event, Electric Daisy Carnival Las Vegas, is the worlds largest dance music festival and attracts more than 525,000 fans over three days. The company was founded by Pasquale Rotella and has been based in Los Angeles since it was formed in 1993.

THE ROLE

Insomniac Events is looking for a Project Coordinator to join the Design team in Calabasas. This person will help to organize all project activities in cooperation with and under the direction of the Project Management team, aiming at assisting with the flawless execution of projects and intuitive organization of resources. The Project Coordinator will work alongside the project management team to track and dispense all of the information the various team members need to do their jobs effectively. This position will assist the project management team by collaborating with cross-functional members of the team to keep all design projects for their assignments on track and organized. The Project Coordinator will also focus on managing and organizing resources within Asana, Dropbox, and etc. and any information that is vital to the success of projects. This position reports to the Project Managers. This is not a remote position.

RESPONSIBILITIES

Assist with maintaining day-to-day flow of design projects in production for all festivals and branded shows; document changes and revisions to projects as required
Interface with extended cross-functional team including but not limited to: marketing, media, video, internal talent booking, internal PR, merchandise, design, product, development, production, & social teams
Delegate tasks to team members via the internal project management system (Asana) and upon coordination with the Project and Creative Managers
Assist with Asana scrubbing and organizing and breaking out tickets
Evaluate project overview and familiarize oneself with budgets, timelines, scope of work, possible risks, design, stakeholders, and delivery expectations.
Monitor creative development, troubleshoot, create contingency plans and revise schedules as necessary
Participate in standup meetings and send daily updates to stakeholders and team members to ensure projects are running smoothly and risks are mitigated
Route and secure approvals on all communication materials at each stage of creative development as required
Ensure any copy or presentations are proofread at appropriate stages prior to release on all assets
Assist PM team with developing timelines and set due dates for various stages of job completion after consulting with marketing directors/managers, design and development for timing requirements
Coordinate and schedule kick-off meetings with all appropriate team members to account for accurate information prior to assigning to design/production team
QA design and/or development edits prior to routing to necessary team members
Upon project completion, effectively organize and archive projects, with all relevant layouts, artwork, reporting and communication details
Use personal vehicle to travel to business engagements; may travel out of town on business
May be required to attend and works company events (domestic/international travel expected) once full time employee
Work evening and weekend hours as needed to meet deadlines and works effectively under high level of pressure and demanding timelines
Assist with other duties as assigned on a regular or occasional basis

QUALIFICATIONS

2+ years of experience working within an interactive agency, ideally in Music Festival Marketing or related Entertainment Industry experience
Working knowledge of design, print, web, video, rich media, and social media platforms
Proficiency in project management tools (i.e., MS Project, ASANA, JIRA, Basecamp)
Excellent reporting skills
Keen ability to work on a variety of projects at various stages and scopes
Able to work in a fast-paced environment, juggling multiple projects
Excellent communication skills: both in person and digital/online platforms
Demonstrated experience managing time, cost, risk, quality, resources, assets, and changing requirements
Proficiency in MAC/PC
Well versed in Microsoft Office Suite and Google docs
Passion for Electronic Dance Music a must

WORK ENVIRONMENT

Must be able to tolerate loud noise levels & busy environments
Must be willing to frequently work and travel to events during evening and weekend hours, as required, to meet deadlines and work events

Applicants for employment in the U.S. must possess work authorization, which does not require sponsorship by Insomniac for a visa.

EQUAL EMPLOYMENT OPPORTUNITY
Insomniac strongly supports equal employment opportunity for all applicants regardless of race, color, religion, sex, gender identity, pregnancy, national origin, ancestry, citizenship, age, marital status, physical disability, mental disability, medical condition, sexual orientation, genetic information, or any other characteristic protected by state or federal law.

HIRING PRACTICES

The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.

Insomniac recruitment policies are designed to place the most highly qualified persons available in a timely and efficient manner. Insomniac may pursue all avenues available, including promotion from within, employee referrals, outside advertising, employment agencies, Internet recruiting, job fairs, college recruiting and search firms.

About Us

Recognized three years in a row by Great Place to Work and named one of People Magazines top 50 Companies that Care, Live Nation Entertainment is the global leader in live entertainment and ticketing. Our world-class portfolio reaches all aspects of the live event and ticketing industry, from ground-breaking software in Ticketmaster, mix of legendary venues and restaurants in House of Blues, production leaders in Concerts, exceptional brand partnerships in Media & Sponsorship, and unparalleled team of artist managers in Artist Nation supported by diverse professionals in all facets of Corporate operations.

We recognize that our most important assets are our employees, the rock stars who keep the live experience going. Generous vacation, healthcare, and retirement benefits are just some of the great perks we offer to support our global workforce of more than 38,000. For any stage in your career, our many unique benefit programs are designed to help you live life to the fullest. We offer student loan repayment to support recent grads, six months of paid caregiver leave to support new parents, perks like Roadie Babies (bring your little ones & a caretaker along with you on work trips) and tuition reimbursement to fuel your ongoing professional development. Plus, working for the world's largest live event and ticketing company means you'll have access to free concerts, festivals, sports games, and more through our exclusive employee ticket concierge.

There is no bigger stage for your career. See what your future looks like at Live Nation Entertainment.