PROGRAM ASSISTANT
Req #: 211873 Department: UW BOTHELL Job Location: Bothell Campus Posting Date: 08/29/2022 Closing Info: Closes On 09/12/2022 Salary: $3,115-$4,134 Union Position: Yes Shift: First Shift Notes: As a UW employee, you will enjoy generous benefits and work/life programs.
For detailed information on Benefits for this position, click here.
As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem solving skills and dedication to build stronger minds and a healthier world.
UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty.
RESPONSIBILITIES:
GENERAL SUPPORT TO STAFF:
In coordination with the Assistant Director of Advising, provide primary front desk reception at the Bellevue Eastside Leadership Center (ELC) 2-3 days/week
As a member of the Undergraduate Student Success Team serving UW Bothell and the ELC, contribute to the Teams success through a variety of administrative tasks
Respond to requests from staff and students via email and phone
Develop creative marketing strategies and ideas for outreach campaigns, information sessions and other admissions events
Coordinate, plan and schedule outreach admissions events for undergraduate School of Business programs in consultation with the Assistant Director of Advising (e.g., Zoom scheduling, room reservations, food forms, and coordinating schedules with external partners)
Assist with new student orientations, advising workshops, and student retention events
Administrative tasks coordinating and managing schedules for meetings, workshops, conferences, events, guest speakers, recruitment activities, and other events for the student success team to include attendance of events and attendee follow-up.
Daily communication with staff and students by phone and email
OFFICE SUPPORT
Provide coverage of the Bellevue ELC front desk and staffing in the UW Bothell School of Business office
Track events and administrative projects from start to completion to facilitate collaborative efforts
Consistently update office documents and communicate with team about completed tasks
Maintain and update student records
Sufficiently organize data metrics using Google Suites, Microsoft Office Suite, UW Reporting System (B.I. Portal), student Listserv management and canvas
ADMISSIONS SUPPORT
Under the direction and supervision of the Assistant Director, assist and coordinate the management of the student application process
Coordinate, schedule and attend admissions committee meetings with faculty, staff and transfer advisor
Update admissions criteria information
Create Canva graphics and post to social media on application deadlines, quarterly admission updates, and to further student recruiting efforts
SCHOLARSHIP SUPPORT
In collaboration with the Assistant Director, maintain all scholarship submission updates on a quarterly basis
Organize and track student essay submissions
Send email communications to all current and pre-major Business students
Correspond with the Advancement and Financial Aid offices to post recipient selections to social media on a quarterly basis
MINIMUM REQUIREMENTS:
High school graduation or equivalent AND two years of full-time clerical experience (admissions or educational experience preferred) OR Equivalent education/experience
ADDITIONAL REQUIREMENTS:
Comply with University Policies and procedures as they relate to student records under FERPA
Organizational skills and ability to multi-task, and to independently prioritize workload
Strong customer service skills
Demonstrated ability to work as a team player but also comfortable working independently without supervision
Contribute professionally and respectfully to our diverse and inclusive work environment
Experience with technology such as Canva, Adobe Acrobat Pro, Microsoft 365 products, and Google documents, spreadsheets, and presentations or similar technology platforms
DESIRED:
Familiarity with UW databases and policies
Graphic design and social media marketing experience (e.g., Instagram, Facebook, LinkedIn, and Tik Tok platforms)
WORKING CONDITIONS:
This is an in-person position with the possibility of a hybrid work schedule
Must be able to remain in one place, either sitting or using an optional standing desk, for long periods
The desk space for the position is in an open-office environment, with frequent interruptions
Candidate must have access to transportation to reach the UW Bothell program offices in Bothell and Bellevue
Must be able to lift or move up to 25 pounds
Application Process:
The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select Apply to this position. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your My Jobs page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law.
Committed to attracting and retaining a diverse staff, the University of Washington will honor your experiences, perspectives and unique identity. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable and welcoming.
The University of Washington is a leader in environmental stewardship & sustainability, and committed to becoming climate neutral.
The University of Washington is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, protected veteran or disabled status, or genetic information.
To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 or dso@uw.edu.
COVID-19 VACCINATION REQUIREMENT
Governor Inslee's Proclamation 21-14.2 requires employees of higher education and healthcare institutions to be fully vaccinated against COVID-19 unless a medical or religious exemption is approved. Being fully vaccinated means that an individual is at least two weeks past their final dose of an authorized COVID-19 vaccine regimen. As a condition of employment, newly hired employees will be required to provide proof of their COVID-19 vaccination. View the Final candidate guide to COVID-19 vaccination requirement webpage for information about the medical or religious exemption process for final candidates.
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