Purchasing Buyer Assistant III Job Description:


As a Purchasing Assistant III you will obtain adequate and dependable sources of supplies, spare parts, equipment, and services while maintaining an optimum balance of quality, utility, and cost of ownership. The Purchasing Assistant must apply sound purchasing principles, practices, and techniques to position, working independently with minimal supervision. This role negotiates prices, terms and conditions, issues purchase orders and contracts with strategic sources, expedites orders, reviews supplier performance, organizes and coordinates workflow under the guidance of Purchasing Management.


Shift: Monday - Friday 8am - 5pm

Duration: 12 months; Temp to full-time


Core Responsibilities:


+ Reviews requisitions for proper order sourcing, reviews proposals prior to processing bid awards and ensures the lowest cost of ownership

+ Procures plant support requirements including miscellaneous goods and services and/or spare parts

+ Maintains confidentiality on sensitive issues such as sources of supply, volumes, costing data, strategies and other proprietary information and data

+ Maintains a high degree of ethical conduct at all times by strictly complying with the Company's Code of Conduct.

+ Coordinates the acquisition of Safety Data Sheets (SDS) as required for specific purchases

+ Updates and keeps current insurance certificate file for suppliers working on-site

+ Communicates purchase specifications, drawings, etc. to suppliers as required for specific purchases

+ Works with suppliers to correct deficiencies in purchased goods and services

+ Gives detailed attention to contractual safeguards including confidential agreements, insurance requirements, safety training requirements, workmanship warranties and work references

+ Facilitates coordination of workload among Purchasing Assistants, if applicable

+ Continuously improves the cost effectiveness of the purchasing process by searching for less costly materials, services, and supplies

+ Recommends to user departments new/different materials and revised designs which present the opportunity to obtain better quality and/or a lower cost

+ Supports the plant cost reduction process by soliciting competitive bids, re-sourcing of spare parts and researching other potential cost reductions

+ Analyzes situations to prevent production line shutdowns or laboratory operational delays, which negatively impact production costs

+ Expedites and defers deliveries to optimize plant goals, warehouse storage, Just-In-Time (JIT) requirements and emergency needs. Reviews purchase order acknowledgements and makes independent decisions on purchase order variations based on sound purchasing practices

+ Audits purchase requisitions, determines appropriate order quantities and price breaks, and selects proper shipping methods

+ Select best source of supply, issues purchase orders, debit memos, purchase order change notices and considers special requirements

+ Reconcile purchase order receipt discrepancies with Receiving, Accounting and/or suppliers. This includes defective goods, overages, shortages, overcharges, and freight violations

+ Screens suppliers, including interviewing salespersons promptly and courteously and visiting suppliers to analyze facilities and capabilities. Corresponds tactfully with suppliers to resolve misunderstandings, complaints, and rejections

+ Manages supplier base of several hundred from which thousands of different goods and various services are purchased

+ Advises user departments of any changes in price, procedures, or materials, which would prohibit purchase; keep them apprised with respect to lead-time on critical items

+ Administers blanket orders, standing orders and time and materials contracts (i.e. pipe fitters, electricians, millwrights, etc.)

+ Identifies and implements process improvements.

+ Initiates and/or attends meetings to represent Purchasing and assist in problem solving with other departments

+ Determines the means to maximize service, lowest cost of ownership, specifications, tooling, documentation, scheduling, and other areas of opportunity with suppliers

+ Works with all levels of employees to assist and counsel on Purchasing procedures and requirements

+ Negotiates individually or with cross-functional teams to obtain optimal results using tact and good interpersonal skills

+ Perform other related duties as assigned or required


Knowledge, Skills & Qualifications:


+ Must demonstrate understanding of technical terms and their application (Law of Agency, contractual obligations, patents and copyrights, JIT, transportation terminology, etc.)

+ Must understand and utilize departmental and interdepartmental relationships to optimize the acquisition of support goods and services

+ Must be a self-starter with good analytical, communication (oral and written) and up to date computer skills using Microsoft office products, such as, Word, Excel etc

+ Must have working knowledge of manufacturing fundamentals and good business practices


Education / Experience:


+ High School Diploma or equivalent

+ Three years recent experience in Purchasing or similar Materials Management position is required

+ Experience with ORACLE and iProcurement preferred

+ Experience in a regulated industry preferred


Physical Requirements and Work Environment:


+ Has multi-million-dollar annual purchasing responsibility with the authority to commit individual purchases up to $300,000. Analyzes situations to prevent production line shutdowns which negatively impact production cost

+ Resolves issues involved with quality, cost, specifications tooling, documentation, scheduling and other problems associated with Plant personnel and suppliers

+ Must attain desired results from groups over which he/she has no authority by using logic and sound negotiating abilities

+ Work is performed in an office environment

+ Job entails primarily mental effort

+ Must be able to visit local suppliers when necessary

+ Typically requires travel less than 5% of the time


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At Kelly, were always thinking about whats next and advising job seekers on new ways of working to reach their full potential. In fact, were a leading advocate for temporary/nontraditional workstyles, because we believe they allow flexibility and tremendous growth opportunities that enable a better way to work and live (plus, did we mention we provide a ton of benefits ?). Connecting great people with great companies is what we do best, and our employment opportunities span a wide variety of workstyles, skill levels, and industries around the world.


Kelly Services is proud to be an Equal Employment Opportunity and Affirmative Action employer. We welcome, value, and embrace diversity at all levels and are committed to building a team that is inclusive of a variety of backgrounds, communities, perspectives, and abilities. At Kelly, we believe that the more inclusive we are, the better services we can provide. Requests for accommodation related to our application process can be directed to Kellys Human Resource Knowledge Center.
Kelly complies with the requirements of Californias state and local Fair Chance laws. A conviction does not automatically bar individuals from employment.