Chubb is one of the worlds largest publicly traded property and casualty insurers with operations in 54 countries and providing commercial and personal property and casualty insurance, personal accident and supplemental health insurance, reinsurance, and life insurance to a diverse group of clients. The companys multibillion-dollar Life insurance business offers a comprehensive range of life insurance protection and savings and investment products distributed through a variety of channels including agency, bancassurance, brokers and direct marketing. The Life insurance business operates in over 30 countries with a significant presence in Asia and Latin America, and emerging businesses in the Middle East and Europe. The continued profitable expansion of the companys Life insurance business through both organic and inorganic growth is a top strategic priority for the corporation.
The Administrative Assistant reports to the SVP, Human Resources Chubb Life and provides administrative support to the Senior Leadership Team and Home Office Staff for Chubb Life and Chubb Life Re. This is a part time role based in Jersey City, NJ. There is a hybrid schedule with splitting time in the office and remote working.
Responsibilities
Under limited supervision, performs administrative duties of a highly confidential nature
Manage busy calendars; schedule all internal and external meetings, and coordinate complex domestic and international travel arrangements; prepare detailed travel itineraries, coordinate commercial flights, corporate jet, accommodations, dining, and ground transportation; process expense reports; reconcile and track monthly credit card statements and expenditures
Performs administrative analyses delegated by superior which require a considerable degree of independent decision making
Schedules and organizes activities such as meetings, travel, conferences, and department activities
Establishes, maintains and updates files for the department
Proof and edit correspondence to ensure accuracy and consistency
Sorts and distributes mail, answers routine correspondence
Screens phone calls and visitors; re-routes callers to other departments when necessary
Analysis of sales and marketing activity to determine trends; provide monthly reports
Maintains monthly, quarterly, and year-end reports
Administers programs, projects, and/or processes as assigned
May serve as administrative liaison with others within and outside the company to manage issues related to personnel, vendors, facilities, and operations.
Partner with HR to support the onboarding of new hires within the team.
Bachelors Degree preferred
Proficient working with Microsoft, Excel, PowerPoint, Word, Outlook, and Visio.
Excellent project management skills
A minimum 3-5 years demonstrated competence in administrative assistant role, preferable in the Financial Services industry
High degree of professionalism and a demonstrated ability to communicate effectively with senior executives
Ability to handle highly confidential information
Thorough knowledge of the organization, personnel and policies
Thorough knowledge of the role and objectives of the department
Excellent customer service orientation with exceptional verbal and written communication skills
Self-starter willing to take initiative
Demonstrated ability to work independently with limited supervision
Proven ability in planning, prioritizing, and organizing a diverse workload
Effective interpersonal skills; capable of working with all levels of office personnel
