Administrative Assistant III
New York, New York
**Job Description:**
**Business Overview**
Our Global Corporate & Investment Banking business focuses on building long-term relationships with more than 3,000 large U.S. and multinational corporations, financial institutions and financial sponsors. We provide strong advisory expertise, capitalizing on powerful mergers and acquisitions, corporate banking, treasury, debt and equity product expertise to deliver integrated financial solutions.
**Job Description**
The ideal Administrative Assistant will not only be responsible for administrative support, but also work closely with the groups COO and have primary responsibilities for coordinating with the other administrative assistants in the group. Must have a willingness to learn, be resourceful and independent, and take on additional responsibilities over time. They should possess excellent organizational skills, the ability to effectively handle multiple priorities and a strong work ethic.
+ Provides administrative support in a complex team environment to both senior and junior bankers
+ Coordinates internal/external meetings and conference calls
+ Handles a high volume of phone calls and interacts with high level business leaders in a professional and effective manner
+ Responds and follows up on client requests
+ Maintains complex and extremely detailed calendars and prioritizes meeting requests and related logistics
+ Coordinates a high volume of travel arrangements and processes expense reports
+ Maintains understanding of firm policies and handles certain issues independently
+ Responsible for participation in general administrative duties (copying, filing, faxing, archiving), ad-hoc projects, committees and or group events
+ Orders supplies and keeps inventory well-stocked
+ Work directly with COO on various projects and day to day responsibilities
+ Maintain adequate Admin banker coverage and coordinate coverage for Administrative Assistant time off (vacation, sick time, etc.)
+ Handle all On-Boarding/Off-boarding for the team including floor plans, liaison with facilities, tech, etc. to facilitate group needs/requirements
+ Coordinate group events working with CRO and COO
**Qualifications**
+ Requires excellent interpersonal and communication skills
+ High attention to detail
+ Ability to maintain high standards despite pressing deadlines
+ Ability to solve problems quickly and efficiently
+ Strong knowledge of general business and corporate cultures
+ Ability to handle highly sensitive, confidential and non-routine information
+ Self-starter with excellent anticipation skills; problem solving; follow up
+ Demonstrated dependability and sense of urgency about getting results
+ Demonstrates high degree of integrity and confidentiality
+ Strong organizational skills
+ Comfortable working with people at all organizational levels
+ Comfortable working in a sometimes hectic, high-pressure environment
+ Ability to display a consistent, professional degree of communication
+ Ability to work well under pressure, adapt to unexpected events, prioritize and multi-task in a deadline driven environment
+ Must have excellent judgment; independent thinker and resourceful
+ Prior experience in Financial Services support preferred
+ Proficiency in Concur & Ariba systems
**Job Band:**
H7
**Shift:**
1st shift (United States of America)
**Hours Per Week:**
40
**Weekly Schedule:**
**Referral Bonus Amount:**
0
**Job Description:**
**Business Overview**
Our Global Corporate & Investment Banking business focuses on building long-term relationships with more than 3,000 large U.S. and multinational corporations, financial institutions and financial sponsors. We provide strong advisory expertise, capitalizing on powerful mergers and acquisitions, corporate banking, treasury, debt and equity product expertise to deliver integrated financial solutions.
**Job Description**
The ideal Administrative Assistant will not only be responsible for administrative support, but also work closely with the groups COO and have primary responsibilities for coordinating with the other administrative assistants in the group. Must have a willingness to learn, be resourceful and independent, and take on additional responsibilities over time. They should possess excellent organizational skills, the ability to effectively handle multiple priorities and a strong work ethic.
+ Provides administrative support in a complex team environment to both senior and junior bankers
+ Coordinates internal/external meetings and conference calls
+ Handles a high volume of phone calls and interacts with high level business leaders in a professional and effective manner
+ Responds and follows up on client requests
+ Maintains complex and extremely detailed calendars and prioritizes meeting requests and related logistics
+ Coordinates a high volume of travel arrangements and processes expense reports
+ Maintains understanding of firm policies and handles certain issues independently
+ Responsible for participation in general administrative duties (copying, filing, faxing, archiving), ad-hoc projects, committees and or group events
+ Orders supplies and keeps inventory well-stocked
+ Work directly with COO on various projects and day to day responsibilities
+ Maintain adequate Admin banker coverage and coordinate coverage for Administrative Assistant time off (vacation, sick time, etc.)
+ Handle all On-Boarding/Off-boarding for the team including floor plans, liaison with facilities, tech, etc. to facilitate group needs/requirements
+ Coordinate group events working with CRO and COO
**Qualifications**
+ Requires excellent interpersonal and communication skills
+ High attention to detail
+ Ability to maintain high standards despite pressing deadlines
+ Ability to solve problems quickly and efficiently
+ Strong knowledge of general business and corporate cultures
+ Ability to handle highly sensitive, confidential and non-routine information
+ Self-starter with excellent anticipation skills; problem solving; follow up
+ Demonstrated dependability and sense of urgency about getting results
+ Demonstrates high degree of integrity and confidentiality
+ Strong organizational skills
+ Comfortable working with people at all organizational levels
+ Comfortable working in a sometimes hectic, high-pressure environment
+ Ability to display a consistent, professional degree of communication
+ Ability to work well under pressure, adapt to unexpected events, prioritize and multi-task in a deadline driven environment
+ Must have excellent judgment; independent thinker and resourceful
+ Prior experience in Financial Services support preferred
+ Proficiency in Concur & Ariba systems
**Shift:**
1st shift (United States of America)
**Hours Per Week:**
40
Learn more about this role
Full time
JR-22077102
Band: H7
Manages People: No
Travel: Yes, 5% of the time
Manager:
Talent Acquisition Contact:
Susan Jurich [C]
Referral Bonus:
0
Bank of America and its affiliates consider for employment and hire qualified candidates without regard to race, religious creed, religion, color, sex, sexual orientation, genetic information, gender, gender identity, gender expression, age, national origin, ancestry, citizenship, protected veteran or disability status or any factor prohibited by law, and as such affirms in policy and practice to support and promote the concept of equal employment opportunity and affirmative action, in accordance with all applicable federal, state, provincial and municipal laws. The company also prohibits discrimination on other bases such as medical condition, marital status or any other factor that is irrelevant to the performance of our teammates.
To view the "EEO is the Law" poster, CLICK HERE (https://www.dol.gov/ofccp/regs/compliance/posters/pdf/eeopost.pdf) .
To view the "EEO is the Law" Supplement, CLICK HERE (https://www.dol.gov/ofccp/regs/compliance/posters/pdf/OFCCP\_EEO\_Supplement\_Final\_JRF\_QA\_508c.pdf) .
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To view Bank of Americas Drug-free workplace and alcohol policy, CLICK HERE .
