The Contractor -Administrative Assistantwill support the Clinical Development team in all processes and will perform a wide variety of administrative tasks that include, but are not limited to the following:
DUTIES AND RESPONSIBILITIES
Calendar management and scheduling of external/internal meetings.
Provide logistics support, coordination and setup of meetings, events, etc.
Assist with preparation of meeting materials, presentations, etc.
Coordinate travel arrangements for team members (both domestic and international) utilizing company travel agency/travel management software.
Compile, submit and track expense reports.
Maintain knowledge of company policies/procedures; act as resource to team members.
Order office supplies for the department.
Copying, faxing, filing, mailing overnight/shipping as required.
Team with administrative staff and cover reception desk as needed.
Perform other administrative projects as required or as assigned.
MINIMUM JOB REQUIREMENTS
High school diploma or equivalent; Bachelors degree preferred.
One to three years of administrative assistant experience; preferably supporting a Clinical Department.
Excellent computer skills including demonstrated ability to effectively use MS Word, PowerPoint, Excel and Outlook.
Strong communication skills, both verbal and written.
Must demonstrate a high degree of confidentiality with regard to sensitive information.
Ability to prioritize tasks to achieve established deadlines.
Ability to interface with administrative support team of company.
Must be a self-starter, flexible and be able to multi-task.
Ability to build professional relationships.
Attention to detail; strong organization and follow-up skills a must.
Ability to anticipate needs, and analyze and solve problems quickly and proactively.
Ability to make administrative/procedural decisions and judgments.
Must be familiar with a variety of administrative concepts, practices and procedures.
Must be flexible and adaptable to changing project priorities, work assignments and deadlines.
Must live a commutable distance to our US HQ in Florham Park, NJ.
To be considered for this position, you must apply and meet the requirements of this opportunity.
We look forward to reviewing your resume & qualifications.
Please be aware that Shionogi Inc. mandates COVID-19 vaccination of all employees and contractors regardless of work location. Accommodations may be made in accordance with applicable law.
DISCLAIMER
The job description is not designed to cover or contain a comprehensive listing of requirements, duties or responsibilities that are required of the employee. Other requirements, duties and responsibilitiesmay change or be assigned at any time with or without notice.
EEO
Shionogi Inc. is an equal opportunity/affirmative action employer.
All qualified applicants will receive equal consideration for employment opportunities based on valid job requirements without regard to race, color, religion, sex (including pregnancy), sexual orientation, gender identity, marital status, national origin, age, ancestry, citizenship, disability, genetic information, status as a disabled veteran, a recently separated veteran, Active Duty Wartime or Campaign Badge Veterans, and Armed Forces Service Medal Veterans, or any other characteristic protected by applicable law.
It is the policy of Shionogi Inc. to undertake affirmative action in compliance with all federal, state, and local requirements to recruit a diverse pool of applicants and to ensure that our employment practices are, in fact, non-discriminatory.
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractors legal duty to furnish information. 41 CFR 60-1.35(c)
Clinical Development
