Primary Location University
Job Category:Clerical & Administrative
Organization:310000000 School of Medicine Dean's Office
Employee Status:Regular
Shift:Day/1st Shift
Description
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Position Summary:

To serve as a key member of a team of grant advisors who is responsible for the entire grant development and submission process for departments and their faculty in the UAB School of Medicine. To maintain an advisor-and-scientist relationship with investigators. To manage pre-award research activities for a group of departments within the School of Medicine, while providing technical expertise and guidance, and ensuring adherence to all research sponsor and UAB guidelines, policies, and regulations. To partner directly with faculty to guide them through the grant development (pre-award) phase, including leading the project management aspects and approach, drafting and developing the proposal's budget development, completing document preparation and verification, making improvements to the administrative content, populating the grant s submission portal (e.g., NIH s ASSIST), and completing the grant s initial, revised, and final submission to the UAB Office of Sponsored Programs (OSP). To identify and review current funding opportunity announcements and their applicability to investigators and their related scientific research programs. To identify sponsor deadlines and draft detailed project management plans tailored to specific PIs to ensure a successful research proposal submission(s). To use productivity tools (e.g., MS Teams, Asana) to proactively monitor a team s pre-award activities and their development plans to ensure the Dean s Office has the appropriate availability of resources for proposal development and pre-award activities and services. To provide faculty level training, presentations and to identify areas of both institutional, federal, and other extramural support for investigative teams. To actively cultivate relationships with SOM faculty and staff and encourage collaborations with UAB faculty, UAB s Office of Sponsored Programs, external institutions, foundations and other collaborators. To help refine strategic development objectives and activities of the office. In partnership with the Director, to develop and refine reporting and data visualization tools, and populate tracking mechanisms for award activities in the SOM.

Duties and Responsibilities:

• Serves as a trusted point-of-contact on all communications related to pre-award activities.

• Effectively liaises with sponsor agencies, sub-award sites, internal groups and programs, and SOM leadership, faculty and staff.

• Serves as a limited source of information related to post-award activities to advise faculty and staff, when needed.

• Prepares, refines, reviews, and submits fully populated and complete sponsored research proposals for SOM faculty.

• Provides direction and explanation of pre-award requirements, knowledge of postaward requirements and identifies UAB resources.

• Determines and proactively monitors milestones.

• Makes recommendations to the Director and PI on any needed redirection of assignments and resources of the collaborative team according to the evolving priorities of the project timeline to ensure multiple teams across various departments are successful during the proposal development and submission process.

• Reviews the drafts of all grant components and provides high-level copy edits, constructive feedback to improve readability and suggests revisions as needed to all administrative materials included in an application.

• Drafts, refines, edits and collects letters of support (LOS), facilities and resources (FR), and all other required attachments in research proposals.

• Maintains living versions of templates for LOS, FR and other commonly required materials to be used by SOM faculty.

• Develops, prepares and advises investigative teams on project budgets.

• Advises teams on required budget justifications.

• Determines and calculates faculty and staff effort on sponsored projects.

• Determines, calculates and verifies project indirect costs and the appropriate exclusions.

• Uses productivity tools, such as Asana, Trello, MS Teams, and Excel, to track and disseminate project development milestones across teams and stakeholders.

• Makes recommendations for tailoring the productivity templates to meet the development needs of various research teams.

• Manages and facilitates sub-award submissions, including initiating requests for sub-award agreements, building and submitting budgets and justifications, scope of work, and applicable regulatory approvals.

• Schedules, coordinates and leads grant development meetings with Dean's Office staff and investigative teams.

• Makes an initial determination on the assignments, priorities and deadlines for the team's pre-award development activities.

• Identifies and disseminates NIH Notices of Special Interest (NOSI), RFAs and other internal and external funding announcements.

• Uses institutional knowledge to suggest internal resources and potential collaborators to help build multidisciplinary investigative teams.

• Works closely with the Director to refine current strategic goals and initiatives and identify novel approaches to further develop and innovate the award submission process within a shared services model.

• Collects administrative data, populates data visualization tools, and populates tracking mechanisms related to SOMs award activities.

• Works with SOM data analyst on data interpretation.

• With the Director, meets with new research faculty during their on-boarding period to elucidate the SOM shared services model, provides training related to grant development and establishes a positive working relationship.

• Provides technical training and assistance to existing faculty and administrators within SOM as needed.

• Serves as a liaison for SOM on research-focused institutional committees.

• Liaises with SOM Office f Research in Dean's Office on committees and joint-effort

• Perform other duties as assigned

Salary Range: $55,180 - $89,670

Qualifications
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Bachelor's degree in a related field and three (3) years of related experience required. Work experience may NOT substitute for education requirement.