The Project Coordinator is an embedded role with one of Pinkerton's major global tech clients. This role is responsible for the day-to-day coordination of the Project Management Office (PMO) administrative activities including the tracking of project statuses, deliverables, reports and communications. The Coordinator ensures the program team maintains an effective operating rhythm and can effectively respond to customer needs.The position will have a hybrid work schedule (client location/remote).
Essential Functions:
Represent Pinkerton's core values of integrity, vigilance, and excellence.
Coordinate weekly status reminders to all impacted project managers listed under priority projects, as well as;
Weekly customer and stakeholder updates and reports for key strategic projects.
Project status inputs into relevant project management tools/tracking systems.
Corporate security leadership reports for all client's priority projects.
Support Monthly Business Reviews for the corporate security PMO and Global Programs & Services leadership team.
Maintain action item logs and meeting minutes for the PMO team weekly meetings and/or key customer meetings.
Update project management systems and records and ensure data accuracy within all active projects.
Schedule project meetings for customers, stakeholders, and PMO team members.
Assist with resolving customer issues with PMO tools and supported systems.
Update and manage project management tools, templates, electronic resources and processes to reflect current statements of work for the PMO;
Create as-needed metrics to support PMO projects.
Monitor and report on corporate services priority project and on roadmap deliverables progress by quarter.
Provide formal reports to the PMO lead and corporate security leadership.
Provide routine PMO-related updates to relevant customers and stakeholder groups.
Develop draft communications, as needed, for PMO relating to corporate services bulletins, updates, upcoming trainings, and reporting changes.
Manage PMO distribution lists and communications plans/schedules.
All other duties, as assigned.
Education, Experience, and Certifications:
Bachelor's degree preferred, with four or more years of administrative or coordination and previous experience working in project management with an executive leadership team.
Competencies:
Knowledge of project management tools (Smartsheet, Asana, and Monday) and methodologies.
Able to multi-task and organize workload for effective implementation.
Able to interact effectively at all levels and across diverse cultures.
Clear and concise written and verbal communication skills.
Able to work independently with little supervision.
Serve as an effective team member.
Able to adapt as the external environment and organization evolve.
Effective follow-up skills.
Able to manage multiple projects simultaneously with competing priorities and deadlines.
Attentive to detail and accuracy.
Strong client orientation and results-driven.
Effective analytical and problem-resolution skills.
Computer skills; Microsoft Office.
Working Conditions:
With or without reasonable accommodation, requires the physical and mental capacity to effectively perform all essential functions;
Exposure to sensitive and confidential information.
Regular computer usage.
Must be able to see, hear, speak, and write clearly in order to communicate with employees and/or customers.
Occasional reaching and lifting of small objects and operating office equipment.
Ability to adjust focus between close and distance vision.
Able to work flexible hours (including after hours) to meet demands of globally dispersed team.
Travel, as required.
Pinkerton is an equal opportunity employer and provides equal opportunity to all applicants for all positions without regard to race/ethnicity, color, national origin, ancestry, sex/gender, gender identity/expression, sexual orientation, marital/prenatal status, pregnancy/childbirth or related conditions, religion, creed, age, disability, genetic information, veteran status or any protected status by local, state, federal or country-specific law.
