Position Information
Position Title Title V Program Secretary (ExCEL) Campus Cranford Department Title V (ExCEL) Full-time, Part-time, Adjunct Full Time Exempt or Non-Exempt Non-Exempt Regular,Temporary, or Grant Grant General Description The ExCEL Secretary assists the Title V ExCEL Project Director in managing the daily administrative operations and coordinating events. Additional responsibilities include maintenance of budget files, program records and reports. The Secretary will have a comprehensive knowledge of college policies and procedures and the federal policies and procedures governing the operation of ExCEL. Characteristics, Duties, and Responsibilities
Performs all administrative support duties for the ExCEL program.
Collaborates with the Innovation Center staff and serves as a liaison for the ExCEL Leaders.
Responds to inquiries from prospective and current students.
Maintains grant budget records and prepares purchase order requisitions.
Maintains accurate department files and records.
Coordinates logistics for ExCEL events and professional development workshops.
Assists in the preparation of reports for internal and external distribution.
Collaborates with College Relations to develop program materials.
Maintains and updates information ExCEL Canvas page.
Records meeting minutes for project meetings.
Initiates purchase requests for supplies/materials required for operation of the program and follows up on purchases orders and payments.
Maintains inventory of program equipment.
Performs other duties as assigned by the Title V ExCEL Project Director.
Education Requirements Associate Degree. Experience
Administrative office experience with grant projects preferred.
Minimum of (3) years of office administration experience in an education setting.
Competencies and Skills Required
Bilingual (Spanish/English), preferred.
Knowledge of Microsoft Office 365 and student information systems.
Ability to work independently with minimal supervision.
Effective oral and written communication skills.
Efficient project and time management skills.
Professional and ethical decision-making skills
Physical Demands and Work Environment
This positions duties are normally performed in a typical interior/residence work environment, based on the activity scheduled.
Some physical effort required; however, the employee must occasionally lift and/or move up to 25 pounds.
No or very limited exposure to physical risk.
Some travel required.
Minimum Salary $33,000 Additional Information Union College does not discriminate and prohibits discrimination, as required by state and/or federal law, in all programs and activities, including employment and access to its career and technical programs.
Union College is an EEO/AAP Employer/Protected Veteran/Disabled
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Disclaimer: This job description outlines the general nature and key features performed by various positions that share the same job classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties and qualifications required of all employees assigned to the job. Nothing in this job description restricts managements right to assign or re-assign duties to this job at any time due to reasonable accommodations or other business reasons.
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We offer a comprehensive benefits package for full-time faculty and staff which includes Medical, Dental and Vision Benefits. We also offer twenty vacation days, ten paid holidays, and a ten-week summer work schedule which allows the college to close on Fridays. Other additional benefits include gym privileges, tuition remission for credit and non-credit courses at Union College, and tuition reimbursement for an approved degree program at an accredited college or university.
Terms of Employment Full-time grant funded position (Title V Grant-Developing Hispanic Serving Institutions). Flexible schedule to meet department needs. Some evening, weekends, and extended hours will be required. Ability and willingness to travel on short notice to all on and off-campus sites, as needed. Employee must establish primary residency in New Jersey within one year of appointment unless an exemption applies.
Posting Detail Information
Open Date 08/03/2022 Close Date Open Until Filled Yes
