STRATEGIC MEETING PLANNER SPECIALIST - SURGICAL ROBOTICS (remote)

Location:

North Haven, Connecticut, United States

Requisition #:

22000I2O

Post Date:

1 day ago


**STRATEGIC MEETING PLANNER SPECIALIST - SURGICAL ROBOTICS (remote)**


We believe that patients around the world deserve access to quality care and improved outcomes. Now we are moving into the next era of minimally invasive surgery. Partnering with you every step of the way to drive, develop and expand surgical robotics programs to bring the benefits of MIS to more people, in more places than ever before.


Join a diverse team of innovators who bring their worldview, their unique backgrounds, and their individual life experiences to work every day. Its no accident we work hard to cultivate a workforce that reflects our patients and partners. We believe its the only way to drive healthcare forward and remain a global leader in medical technology and solutions.


**Careers That Change Lives**


The **Strategic Meeting Planner Specialist** position sits within Surgical Robotics under the Professional Affairs Training Education group, it is specifically supporting Professional Affairs and Clinical Education (PACE)activities. In this role he/she will be responsible for planning Health Care Professionals (HCP) customer engagements and procedural training activities in support of HUGO RAS programs. The Strategic Meeting Planning Specialist coordinates all event preparations including working 1:1 with the program manager to clarify event needs of their customers, including managing attendee experience, hotel accommodations, menu selection, air/train/ground transfers, and on-site support while event is in progress as needed. This person will also execute HCP consulting agreements and honoraria payments, while adhering to compliance and regulatory policies. In addition, they will also be responsible for sourcing appropriate event venues, managing, and tracking all event expenses.


**A Day In The Life**


+ Support PACE procedural training activities and daily operational processes for the Americas and other regions including managing travel, transportation, and logistics for HCPs.

+ Directly communicates with HCPs on a daily basis on all aspects of PACE training activities, including confidential information.

+ Manage multiple clinical education processes for HCP engagements; compliance of consulting agreements and documentation required to support advisory boards, procedural development labs and other relevant PACE activities.

+ Lead and facilitate clinical education projects to improve and streamline processes to find efficiencies as needed

+ Manage internal systems for department that may include event management and compliance tracking tools

+ Coordinate data tracking analytics and reporting required.

+ Addresses all aspects of budget and billing ensuring actuals are coded and reconciled accurately in the appropriate system, coordinating payments to vendors, and managing meeting expenses.

+ Facilitate travel related documents including Passport and VISA clearances, submitting all necessary paperwork in a timely manner, according to schedule.

+ Travel up to 10%.

+ Ability to work before and after traditional working hours (e.g. 8-5:00 PM) as well as some weekends to appropriately support events.

+ Work with internal stakeholders as needed on projects and workstreams

+ Other duties as assigned with or without accommodation.


**Must Have: Minimum Requirements**


+ Bachelors degree required

+ Minimum of 2years of relevant, customer-facing event and meeting planning experience, or advanced degree with 0 years ofexperience


**Nice to Have**


+ Ability to work self-directed, independently as well as to collaborate on key issues.

+ Experience interactively engaging and effectively working cross-functionally with internal events team members, sales teams, marketing, clinical, research, corporate and leadership levels, and quality

+ Excellent time management, oral and written communication skills

+ Experience with Cvent Event Management, Excel, Word and Powerpoint, and other meeting-industry related applications

+ Recognition for outstanding achievements and/or innovation in the areas of project management, quality, or customer satisfaction

+ Ability to present detailed, technical information to a large group of peers, managers, and senior executives

+ Demonstrated ability to lead, motivate, and influence people outside of direct reporting structure

+ Experience leading process improvements, change initiatives and other projects with demonstrated results

+ Excellent time management, oral and written communication skills

+ CMP designation

+ Demonstrated ability to work effectively with diverse cultures.

+ Proven ability to establish working relationships with all levels of clinical/technical/marketing people in corporate, clinical and academic settings.

+ Excellent planning and organizational skills.

+ Fluent in Spanish and/or Portuguese (not required)


**About Medtronic**


Together, we can change healthcare worldwide. At Medtronic, we push the limits of what technology, therapies and services can do to help alleviate pain, restore health and extend life. We challenge ourselves and each other to make tomorrow better than yesterday. It is what makes this an exciting and rewarding place to be.


We want to accelerate and advance our ability to create meaningful innovations - but we will only succeed with the right people on our team. Lets work together to address universal healthcare needs and improve patients lives. Help us shape the future.


Physical Job Requirements


The physical demands described within the Responsibilities section of this job description are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. For Office Roles: While performing the duties of this job, the employee is regularly required to be independently mobile. The employee is also required to interact with a computer, and communicate with peers and co-workers. Contact your manager or local HR to understand the Work Conditions and Physical requirements that may be specific to each role. (ADA-United States of America)


A commitment to our employees lives at the core of our values. We recognize their contributions. They share in the success they help to create. We offer a wide range of benefits, resources, and competitive compensation plans designed to support you at every career and life stage.


Learn more about our benefits: benefits.medtronic.com


This position is eligible for a short-term incentive plan. Learn more about Annual Salary and Medtronic Incentive Plan (MIP) on Page 6 here .
It is the policy of Medtronic to provide equal employment opportunity (EEO) to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic protected by federal, state or local law. In addition, Medtronic will provide reasonable accommodations for qualified individuals with disabilities.